December 6, 2010
The regular meeting of the Village Board was held on December 6, 2010 at the Village Hall. Present were Mayor Davis, Trustees Hunter and Kellerhals, Supt. Seymour, Clerk Williams and Sam Frank and Paul Kielmeier from the Town of Pitcairn, and Dennis Pawlicki and John Cook from the State DOT, and Gary Williams.
Mayor Davis opened the meeting at 7:05 PM. The Board had read minutes and audited bills prior to the meeting. A motion to dispense with the reading of the minutes and accept as written was made by Hunter, seconded by Kellerhals. A motion to amend the agenda to add Board vacancy under old business and accept as amended was made by Kellerhals, seconded by Hunter.
Hunter-aye Kellerhals-aye Davis-aye Carried
Discussion began on the salt issue affecting certain Pitcairn residents' wells, with comments from both the representatives from Pitcairn and the State DOT. Sam and Paul have measured how long the water line would have to be from the village line to the end of the problem area, but they are not sure that Johnson's salt problem (on Rt. 812) is caused by salt from the state barn site. John Cook believes the best solution could be for Pitcairn to form a water district. Extending the village water line would be the least costly, but Village policy says that the properties would need to be annexed into the village beforehand. John Cook has contacts who know the legalities and requirements of creating water districts and will arrange for some of them to come to the January 10th Board meeting to discuss findings with everyone.
Gary Williams discussed the Restore grant; DANC also asked us to do a mortgage for their loan, but we will not agree to that and will do without DANC money and will use our own. We will try to submit as soon as possible to the state for the work already done. Trustee Kellerhals inquired if Gary had signed and returned contract between him and the village. Gary still has contract. A motion was made by Hunter, seconded by Kellerhals that when the signed contract and all required invoices, etc. are in, then the village will submit the requisition for payment to the state.
Hunter-aye Kellerhals-aye Davis-aye Carried
Street Report:
`Jim reported that clerk had paid him a check for enforcement officer for the whole year rather than for 6 months. A motion was made by Kellerhals, seconded by Hunter for Jim to return the check, the clerk to void that check and write a check in the correct amount, along with voiding Trust and Agency checks and writing new ones in the corrected amounts.
Kellerhals-aye Hunter-aye Davis-aye Carried
Tim Scanlon is complaining about the town plowing by his property. He does not want them to plow past the fire hydrant and his driveway. The sheriff's dept. talked to him but he refused to change his mind. The Board will ask attorney to write him a letter stating that the town and village has maintained the street all the way to the end for years and it is considered to be a street by prescription .
Jim talked to DOH about the amount of lead in the paint in the water tower. Claude Curley will talk to DEC on lead content. The Christmas decorations are up and the guys have been plowing and cleaning sidewalks. The wrong cutting edge was delivered for the backhoe - waiting for it to be picked up and new one delivered.
Park Report:
The museum members have decorated the island gazebo and it looks really nice. The building addition at the ice rink is completed.
Clerk Report:
The clerk has brought all the financial records, checkbooks and reports for the Board to audit and sign. The clerk also reported that NYMIR insurance rates will decrease in 2011.
Old Business:
Board discussed the painting of the water tower and the different ways to make renovations that would save a lot of money. According to the DOH, it will not be necessary to hire an engineering firm for the work.
New Business:
Trustee Kellerhals reported on an audit he had done of all the town's bills for the construction of the addition and everything checks out all right. The village seems to be paying its fair share. An open house is being planned for January 11, 2011 for after the town board meeting, so any interested citizens can view the new rooms. Flyers will be made.
Sue Newcomb will come in to sign certification of audit of water bills.
Concerns about interest rates were discussed. Trustee Kellerhals will check out JP Morgan and others. CLASS rate is .154 at the moment and Community has a .4 rate on some of their avenues.
The village vacation policy needs to be amended to include 4 weeks of vacation time for 25 years of employment.
There is a vacancy on the Town Board of Assessment Review. It would be nice to have a village resident on the board.
The Board audited clerk-treasurer's financial records. There is a discrepancy in the amount of the tax recordings and the deposit amount which will have to be corrected. Clerk will re-calculate all figures and find the error.
Clerk Williams submitted Abstract # 7 for the General Fund, vouchers # 183-# 219 in the amount of $ 18,147.91. The Board reminded the clerk that the monthly rent of $ 600.00 to the Town needed to be added to the abstract and paid. Also, the corrections to the payroll account of code enforcement officer need to be adjusted. After corrections, the right amount of the general fund abstract figures is $18,197.27. Abstract # 7 for the Water Fund, vouchers # 60-# 69 in the corrected amount of $ 1,429.57 was also submitted. A motion to pay bills as amended and transfer $ 1,394.91 from F8320.4 to F8340.40 to balance account was made by Kellerhals, seconded by Hunter.
Kellerhals-aye Hunter-aye Davis-aye Carried
There being no further business, a motion to adjourn at 9:30 PM was made by Hunter, seconded by Kellerhals. All were in favor,
Recorded and submitted by
Nancy Williams, Clerk
